Legal Department Secretary

Academic training with a University Degree or Higher Vocational Training.

Minimum of 2 years of experience performing similar administrative tasks.

C1 level of English (Advanced), indispensable for international communication and management.

Advanced mastery of office tools (Excel, Word, PowerPoint, among others).

Our client, a renowned multinational company in the dermocosmetic and skincare sector, is looking for an Administrative Assistant/Secretary for its legal department at its offices in Barcelona. In this role, you will be a key piece in providing comprehensive administrative support to the legal department and the area's management, ensuring document control, economic management, and the efficient coordination of legal and institutional processes.

• Manage and perform continuous monitoring of the legal area's document archive.
• Control invoicing and perform payment monitoring at a corporate and international level.
• Manage delinquency letters in coordination with the Customer Service Department (SAC).
• Process and manage the payment of fees for sweepstakes, contests, and promotions with the Finance department, performing subsequent monitoring.
• Manage the issuance and control of checks.
• Coordinate relationships with third parties: perform monitoring of contract returns and organize notary signings.
• Process the legalization of all types of corporate and legal documents.
• Develop various administrative tasks: management of the Legal Director's agenda, room reservations, telephone assistance, meeting organization, travel and accommodation management, and support in special projects.