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Immigration Administrative Assistant

Hybrid in Madrid·Full-time·Added today (last checked 27 Oct)

Carbray International

9 open roles

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Our summary

Hours: Jornada intensiva on Fridays
Work mode: Hybrid, Madrid
Contract: Full-time
Spanish: Native level
English: Required
Education: University degree

Visa options

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The advert says visa sponsorship isn’t available for this role.

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This job advert was originally written in Spanish.

Requirements

What we're looking for

Training in a Degree in Law, International Relations, Administration, or Vocational Training in Administrative Management / Administration and Finance.
Native or very high level Spanish.
High level of English, oral and written (other languages are highly valued).
Previous experience in similar roles (immigration management, law firm, administrative agency, or mobility consultancy).
Highly organized, rigorous, detail-oriented person with the ability to manage multiple files simultaneously.
Excellent communication skills and a clear customer orientation.

Pay & benefits

What you'll get

Professional development plan and internal growth in a firm in full expansion.
Flexible start and end times.
Hybrid work model (up to 3 days of remote work per week).
Intensive working day on Fridays.
Day off for your birthday.
1 additional week of remote work per year.

The role

We are currently looking to hire an Immigration Administrative Assistant: an organized, detail-oriented person with a customer orientation to help us agilely manage the migratory processes of our international clients.

You will be part of the team responsible for managing and coordinating immigration files, ensuring that processes are carried out efficiently and that our clients receive close and professional service.

What you'll do

Collaborate with the legal team in the management of immigration and international mobility files.
Inform clients about the status of their processes.
Request, receive, and review the documentation required for each file.
Request appointments with public entities (Immigration, Police Stations, Consulates).
Complete and upload forms to Public Administration platforms and portals (Mercurio, electronic headquarters, etc.).
Draft cover letters and supporting documentation.
Coordinate external tasks (banks, payment of fees, sworn translations, consulates, etc.).
Accompany clients to certain administrative appointments if necessary.

About Carbray International

Carbray International is a specialized immigration and global mobility consultancy that helps individuals and companies navigate international relocation, visa, and work permit processes. The firm focuses on providing legal and administrative support for cross-border moves, with a strong emphasis on Spain's regulatory environment. Its services are aimed at both corporate clients managing employee relocations and private individuals seeking residency or work authorization in Spain.

Carbray International operates with a dedicated team of lawyers and mobility consultants, and its presence in Spain is centered on delivering expert guidance in foreign affairs (extranjería) and global mobility. For international professionals, the company offers a dynamic work environment where legal expertise and client-facing consulting come together. The firm is actively hiring in Spain for roles such as immigration lawyers and global mobility consultants, making it a relevant employer for those with legal backgrounds or experience in international HR and relocation services.

Headquarters: Madrid, Spain
In Spain: Madrid

Good to know if you are moving

The company's core business is helping international professionals and companies with Spanish immigration and relocation, so employees gain deep expertise in the field.
Roles are based in Spain, offering the opportunity to work in a multicultural environment with international clients.
The company uses FactorialHR for its careers page, indicating a modern HR tech stack.
Open positions include legal and consulting roles, which may require Spanish legal knowledge or language skills, but also offer a path for those with global mobility experience.

In their own words

About the company & team

We are an international firm specializing in Immigration and Global Mobility, with offices in Barcelona, Madrid, Málaga, and Portugal.

We accompany individuals and companies from all over the world through their migration and settlement processes in new countries. To this end, we have specialized teams in Immigration, Corporate & Real Estate, Tax, and Litigation, which allows us to offer a comprehensive service to our international clients.

We are a young, dynamic, and growing company, where we value ideas, autonomy, and the professional development of our people.

All open roles at Carbray International