Commercial Administration and Invoicing

What we offer

Temporary replacement contract until the person holding the position returns.

Hybrid work at our Vigo office.

Fridays with a schedule from 8:00 to 15:00.

Intensive summer schedule from June to September, from 8:00 to 15:00.

Meal vouchers

Health insurance

Employee support program, focused on your well-being

Day off on your birthday

Commercial Administration and Invoicing

Construdata21, powered by Hubexo | Vigo | Hybrid | Replacement contract

Your next challenge at Construdata21

At Construdata21, we are looking for an organized, decisive, and detail-oriented person to join our Vigo team on a temporary basis.

You will play a key role in ensuring that every sale and renewal is correctly activated, invoiced on time, and successfully completed. You will be the link between our clients, the sales team, and the administrative processes that allow the business to function every day.

You will work with clients from Spain and Portugal, managing processes related to invoicing, collections, renewals, and administrative support, contributing directly to the quality of the service we offer.

If you enjoy working with information, resolving incidents, and coordinating with different stakeholders to make things happen, this could be your next professional challenge.

What you will do

Daily invoicing

Issue invoices for new sign-ups, renewals, and additional services.

Review that tax data, amounts, and conditions match the contract.

Manage credit notes, corrective invoices, and invoicing incidents.

Debt collection management

Perform telephone follow-ups on overdue invoices and negotiate payment dates.

Manage returned direct debits and changes in payment methods.

Keep the debt status updated and notify the sales team of clients at risk.

Bank reconciliation with the CRM

Cross-reference collections and bank movements with the invoices registered in the CRM.

Detect and resolve discrepancies, unidentified payments, and duplicates.

Renewals and service activation

Activate services contracted by new clients on the platform.

Process renewals: contract, conditions, invoice, and service reactivation.

Handle administrative inquiries from clients via telephone and email.

External debt collection providers

Refer non-payment files according to internal procedures.

Follow up on the status of each file and the amounts recovered.

Act as the regular point of contact with the provider and review their reports and settlements.

We are looking for a person with at least two years of experience in administration, invoicing, collections management, or similar functions.

You will need to feel comfortable working with detail and managing multiple tasks simultaneously. We will especially value your ability to organize priorities, resolve incidents, and maintain professional and close communication with clients and colleagues.

It will also be important to have autonomy, rigor, and an approach oriented toward service quality.