Commercial Administrative Assistant

Company with more than 135 years in the coffee sector, seeks a Commercial Administrator (m/f)

• Commercial Administrator (m/f)
• Bilbao

• Sales Invoicing:
• Receipt of delivery notes and invoicing of direct sales.
• In the case of vending machine sales, once the sales files from the terminals have been uploaded, carry out a daily review of the settlements obtained and resend a file with the incidents detected and created (collections, customer additions and removals, load/unload differences between terminal and RPS, etc.).
• Control of commercial sales conditions
• Updating records: Rates, general and specific conditions to be applied.
• Management and filing of supporting documentation for operations and negotiations.
• Issuing credit/debit notes (chargebacks...) and managing payment
• Control of the incorporation of records into the system and their correct application.
• Control of collection management
  Issuing collection receipts (monthly, negotiable receipts...) and delivering them to sales representatives or presenting them to the bank, as applicable.
• Control of returns and notifying the relevant commercial manager.
• Issuing periodic reports on the evolution of customer debts.
• After-sales administrative management
• Administrative handling of customer requests and complaints, informing the sales representatives of the issue.
• Administrative support to the sales network (sales reports, documentation received/pending, pending discrepancies, etc.).
• At month-end, commercial-accounting reconciliation of the accounts as determined.

• Training in Business Administration, Economics, Accounting or similar (3-5 years of experience).
• Advanced knowledge of digital tools.
• Proficient use of accounting management programs and office software.
• Ability to work autonomously and with attention to detail.
• Interest in process digitalization.
• Organizational skills and problem-solving abilities.