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Executive Assistant with Italian

On-site in Barcelona·Full-time·Added 25 days ago (last checked 10 Nov)

Agency

Randstad España

6615 open roles

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Our summary

Salary: €25,000 - €26,000 a year
About €1,650 - €1,710 a month after tax.
Hours: Monday to Friday
Work mode: On-site, Barcelona
Contract: Permanent, full-time hours
Spanish: Native level
Other languages: Italian
Experience: 3+ years

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Skills

This job advert was originally written in Spanish.

The role

Do you have experience as an office manager or multi-skilled receptionist? At Randstad, we are selecting an Executive Assistant to join a prominent company on a direct, permanent basis.

What you'll do

Wealth and Personal Management:

Rigorous control of expirations and deadlines: vehicle insurance, rental contracts, rents, and recurring taxes.

Personal and corporate administrative procedures: vehicle ownership changes, notary procedures, and transferring documentation to agencies and property managers.

First-level liaison with tenants, real estate agents (API), and property managers (technical execution is outsourced; your role is to channel, coordinate, and follow up).

Support to the Presidency:

Executive assistance to two management profiles: one with a more demanding style and another more oriented toward support.

Maximum confidentiality and absolute discretion with sensitive information, even regarding the rest of the team.

Calendar management, time control, and systematic anticipation of legal and operational needs.

Office Management and External Coordination:

Daily office management: switchboard, incoming/outgoing mail, courier services, general purchases and supplies, and resolution of material issues (equipment breakdowns, scanner, etc.).

Supervision of the external cleaning service.

Point of contact with strategic providers: accounting/tax agencies and legal advisors. Knowing who to contact in each case, gathering the required information, and verifying its execution within the deadline.

How you'll work

M-F: 09:00-18:00 (1 hour for lunch)

100% on-site. No remote work or intensive summer schedule.

Location: Eixample (Barcelona)

23 working days (coordinated with management, usually in August and Christmas). Long weekends are compensated through excess hours under the collective agreement.

Requirements

Methodical person, rigorous with dates and deadlines, proactive, impeccable, serious, with a personable manner.

Minimum of 3 years of experience in similar positions

Languages: fluent Spanish and Italian

Hiring process

2 steps1 interview

Apply to the job
Under review · With a Randstad consultant
Shortlisted
Consultant contact
With a Randstad consultant
One of our consultants will review your application and contact you about the next steps.
Company decision
With a client company
Randstad acts as an intermediary connecting candidates with companies; in some cases final handling of profiles and the decision on whom to contact rest solely with the company.

The final stages are set by the client company: final handling of profiles and the decision on whom to contact rest solely with the company.
Randstad does not publish timescales; your application status may not change because of the high volume of applications or because the company manages its own timings.
The published statuses only go as far as shortlisting: Randstad does not detail later interviews or assessments.

About Randstad España

Randstad España is the Spanish branch of Randstad N.V., a global leader in human resources and staffing solutions. The company provides a wide range of workforce solutions, including temporary and permanent placement, recruitment process outsourcing, and HR consulting. With a strong presence in Spain, Randstad España connects thousands of professionals with job opportunities across various sectors, including industrial, technical, and customer service roles.

For international professionals, Randstad España offers a gateway to the Spanish job market, with numerous openings in technical maintenance, customer service, and administrative roles. The company values diversity and inclusion, and its extensive network of offices across Spain ensures support for candidates seeking employment in different regions. Randstad's global reach and local expertise make it a reliable partner for those looking to relocate and work in Spain.