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Office Operations & Executive Assistant

On-site in Madrid·Full-time·Added today (last checked 4 Nov)

Agency

Michael Page España

2282 open roles

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Our summary

Salary: €65,000 - €70,000 a year
About €3,720 - €3,950 a month after tax, or €3,800 - €4,110 under the Beckham regime.
Work mode: On-site, Madrid
Contract: Permanent, full-time hours
Spanish: Fluent
English: Required
Experience: 5+ years
Education: University degree

Visa options

The ad doesn’t mention sponsorship
Not a refusal, but not a yes. Worth asking in your first message.
Pay clears the EU Blue Card threshold
The advertised pay is over the €41,356 bar, so the route exists if Michael Page España uses it.

More jobs over the Blue Card threshold

Skills

This job advert was originally written in Spanish.

Requirements

What we're looking for

Degree in Business Administration, Finance, Accounting, Executive Secretarial studies, or similar.
Previous experience of 5+ years in Office Operations, Executive Assistant, Personal Assistant, or similar positions.
Bilingual level of English and Spanish.
Advanced proficiency in Microsoft Office, especially Excel, and new technologies.
Experience working with accounting tools or ERP.
Organized, resourceful, and discreet person with excellent communication skills.
Availability for occasional travel.

Pay & benefits

What you'll get

Annual salary starting from €65,000 + bonus.
Full-time and flexible working day.
Profile with a high level of availability and autonomy to work.

The role

This is a strategic and versatile position, ideal for professionals accustomed to operating in dynamic, international environments with a high level of autonomy.

Important international company with a presence in Europe and the United States.
Project with an international presence.

What you'll do

Comprehensive office management and administrative coordination.
Direct support to General Management and the executive team.
Organization of schedules, national and international meetings, and business travel.
Control and monitoring of invoicing, expenses, treasury, and bank reconciliations.
Coordination with external providers and collaborators.
Support in recruitment processes, onboarding, and employee document management.
Preparation of reports, presentations, and information analysis for decision-making.
Conducting market research and information gathering.
Support in strategic planning, project coordination, and activity organization.
Coordination of internal projects and monitoring of strategic actions.
Acting as a liaison between management and the team, ensuring fluid communication.
Participation and representation of the company in national and international meetings, fairs, and events (availability to travel).

Hiring process

2 steps2 interviews

CV registration
Consultant contact
With a specialist Michael Page consultant
If they see that your experience and motivations fit the values and needs of a hiring company, they will contact you to start the selection process: they will learn about your expectations, answer your questions and help you prepare for each stage of the process.
Company interview
With a client company
If your application progresses, we will help you prepare for the interview with useful information about the company, its culture and what it looks for in a profile like yours.
Final stage and negotiation · With a client company

The final stages are set by the client company: Michael Page acts as an intermediary, and the interview and decision rest with the hiring company.
Support continues after the contract is signed.
Michael Page cannot support every candidate; registering and keeping your profile up to date opens the door to future processes.

About Michael Page España

Michael Page is a global recruitment consultancy and part of PageGroup, one of the world's leading professional recruitment firms. The company specializes in placing mid-to-senior level professionals across a wide range of sectors, including technology, engineering, finance, sales, and human resources. With a strong presence in Spain, Michael Page operates offices in major cities and offers services such as executive search, temporary staffing, and outsourcing solutions.

Industry: Staffing

In their own words

About the company & team

An important international company in the food sector with a presence in Europe and the United States is looking to hire an Office Operations & Executive Assistant to support management and lead the administrative, financial, and operational management of the office.

All open roles at Michael Page España