Head Office Receptionist

Academic Background: High school completed or technical studies in Administration, Secretarial studies, or related areas. Desirable: Courses or certifications in customer service or public relations. Work Experience: 1-2 years in similar positions, preferably in corporate companies. Technical Skills: Proficiency in office tools (Word, Excel, Outlook). Basic knowledge of telephone management systems or CRM software is desirable. Languages: Intermediate level of English (desirable, depending on company needs).

Provide professional and efficient service to visitors, clients, and employees at the headquarters. Manage reception activities, coordinate telephone calls, and support basic administrative tasks to ensure the correct functioning of the office.

Visitor and Client Service Receive and welcome visitors, clients, and partners, ensuring a cordial and professional experience. Register and direct visitors to the corresponding area or notify staff of their arrival. Telephone Management Answer and direct telephone calls in a timely and professional manner. Provide basic information about the company or redirect inquiries to the corresponding area. Correspondence and Courier Coordination Receive, classify, and distribute correspondence and packages efficiently. Coordinate courier or parcel services according to office needs. Administrative Support Manage the usage calendar for meeting rooms and common spaces. Support the organization of meetings, coordinating the necessary equipment (projectors, catering, etc.). Perform basic administrative tasks, such as updating contact lists and preparing simple documents. Reception Area Maintenance Keep the reception area clean, organized, and representative of the corporate image. Supervise and replenish basic supplies, such as stationery or materials for visitors.