SpainJobs.io

Administrative Assistant

Gipuzkoa, Spain·Operations·Added 6 days ago

Ulma

22 open roles

What they ask for

  • Have the right to work in Spain

    Ulma doesn't mention sponsorship in the ad.

  • Speak fluent Spanish

    Listed as a requirement in the ad.

  • Work on-site in Gipuzkoa

    No relocation package mentioned.

About the job

You'll most likely need Spanish to apply.This job was automatically translated to English, .

ULMA

ULMA is a business group committed to its people and its environment. It is an open project in an increasingly globalized world. ULMA is one of the largest business groups in northern Spain with more than 60 years of market presence and a clear commitment to Innovation, Employment, and Added Value.

ULMA is a business group made up of 9 cooperative companies that operate in very diverse sectors through their 9 strategic business units: Forged Solutions, Architectural Solutions, Agrícola, Construction, Conveyor Components, Embedded Solutions, Handling Systems, Lifting Solutions, and Packaging. At ULMA, the person is at the center of the business. The knowledge, skills, and commitment of the people who are part of the Group are its main asset. Today, more than 5,000 people are part of the Group. ULMA bets on an international group, with an open and receptive attitude, adapting to the culture of each market and country. The internationalization project is oriented towards the future and is framed within a context of competitiveness that responds effectively and efficiently to an increasingly globalized market.

Job description

In the health sector, ULMA develops diagnostic and data analysis solutions based on Artificial Intelligence with the mission of transforming the quality and accessibility of medical care. Likewise, we provide digital infrastructures and medical devices to give an integral response to the needs of our clients.

What will your mission be?

You will be responsible for ensuring the correct administrative, accounting, and tax execution, ensuring reliable registration, monthly closings, payment/receipt management, and audit documentation, following established procedures and maintaining documentary traceability.

Accounting and financial administration

  • Scan, register, and account for supplier invoices and travel expenses.
  • Make accounting entries and keep accounting documentation up to date.
  • Archive and control administrative and financial documentation.
  • Participate in the preparation of monthly accounting closings.
  • Manage treasury and payment execution.
  • Prepare and submit taxes and other tax obligations.

Grants, audits, and tenders

  • Prepare administrative documentation for tender submissions.
  • Prepare the economic and administrative documentation required for audits.
  • Provide support in the administrative management of grants.

Sales process

  • Prepare commercial offers.
  • Track invoicing and associated documentation.

Purchasing process

  • Identify purchasing needs and manage authorization requests.
  • Process orders and track them.
  • Manage documentation and customs procedures.

Project management

  • Create and maintain the administrative documentation of the projects.
  • Register time sheets and control the allocation of hours.
  • Prepare tracking reports and support management.

Warehouse and asset management

  • Collaborate in the administrative management of warehouses and company assets.

Travel management

  • Organize and manage the travel and trips of personnel, coordinating reservations and associated documentation.

Requirements

Higher Level Diploma in Administration

At least 1 year of experience in accounting administration

Proficiency in office tools.

Ability to work in Basque.

More jobs like this

or browse Entry-level·Industry & Manufacturing·Basque Country·Industrial Group

WhatsApp
Apply at Ulma

More jobs from Ulma

Related Jobs