Administrative Assistant

In the health sector, ULMA develops diagnostic and data analysis solutions based on Artificial Intelligence with the mission of transforming the quality and accessibility of medical care. Likewise, we provide digital infrastructures and medical devices to give an integral response to the needs of our clients.

You will be responsible for ensuring the correct administrative, accounting, and tax execution, ensuring reliable registration, monthly closings, payment/receipt management, and audit documentation, following established procedures and maintaining documentary traceability.

• Scan, register, and account for supplier invoices and travel expenses.
• Make accounting entries and keep accounting documentation up to date.
• Archive and control administrative and financial documentation.
• Participate in the preparation of monthly accounting closings.
• Manage treasury and payment execution.
• Prepare and submit taxes and other tax obligations.
• Prepare administrative documentation for tender submissions.
• Prepare the economic and administrative documentation required for audits.
• Provide support in the administrative management of grants.
• Prepare commercial offers.
• Track invoicing and associated documentation.
• Identify purchasing needs and manage authorization requests.
• Process orders and track them.
• Manage documentation and customs procedures.
• Create and maintain the administrative documentation of the projects.
• Register time sheets and control the allocation of hours.
• Prepare tracking reports and support management.
• Collaborate in the administrative management of warehouses and company assets.
• Organize and manage the travel and trips of personnel, coordinating reservations and associated documentation.