Personal Assistant

-Direct contract with the client company on a full-time basis.

-Stable, long-term project.

-Position of trust with direct contact with management.

-Dynamic, professional and close-knit environment.

-Usual working hours: 9:00 a.m. to 2:30 p.m. and 3:30 p.m. to 6:30 p.m.

-Summer schedule (until early September): Monday to Thursday from 8:00 a.m. to 5:00 p.m. Friday from 9:00 a.m. to 3:00 p.m.

From Adecco Selección we are looking to bring in a Personal Assistant & Office Manager to provide direct support to the management of a company in Palma de Mallorca.

This is a position of the utmost trust, very close to the founding partners, where you will combine personal assistance duties, property management and office administrative coordination. We are looking for an organised, discreet, resourceful person with a strong ability to manage multiple tasks simultaneously.

What will your duties be?

-Personal Assistance to Management

-Managing personal and professional calendars.

-Organising national and international travel (flights, hotels, holidays and transfers).

-Coordinating medical appointments, school matters and extracurricular activities.

-Making personal and family purchases, both online and in person.

-Managing gifts, errands and personal matters for the partners.

-Vehicle coordination: maintenance, inspections, washing and workshop appointments.

-Support with day-to-day family and household tasks.

-Picking up and accompanying minors to activities when necessary.

Property Management

-Attending to tenants and following up on issues across 4 properties.

-Coordinating maintenance and repairs with external suppliers.

-Managing tenant move-ins and move-outs.

-Coordinating cleanings and key handovers.

-Following up on contracts, insurance and documentation.

-Managing utilities (water, electricity, gas, etc.).

-Tracking payments, expenses and income from the properties.

-Support in managing legal matters and homeowners' associations.

Office Manager

-Managing office supplies and purchases.

-Coordinating and supervising external suppliers.

-Administrative support to the team.

-Organising corporate travel.

-Receiving visitors and attending to clients.

-Document management and digital signature.

-Following up on records, administrative and notarial procedures.

-Managing the team's holidays, leave and absences.

-Support in recruitment processes and coordination of university internships.

-Basic supervision of IT needs and coordination with technology suppliers.

-Organising and maintaining the smooth running of the office.

At Adecco, we believe in equal opportunities and we are committed to Talent Without Labels.

-Previous experience as a Personal Assistant, Office Manager or similar positions.

-A driving licence and regular driving experience are essential.

-Excellent organisational and planning skills.

-Multitasking, resourceful profile with an eye for detail.

-Good command of Microsoft Office tools (Excel, Word and Outlook).

-Administrative knowledge.

-Excellent oral and written communication in Spanish.

-Intermediate level of English.