Operations Administrator

At JAC Motors Iberia, you have the opportunity to work in a company leading electric mobility in full growth and expansion.

We help you boost your current and future finances

· Permanent contract.

· Competitive salary.

· 15 annual payments.

· Special discounts on the purchase and financing of cars from major market brands, as well as on after-sales services.

· Discounts and benefits with partners

· Annual school aid for your family

Work-life balance, both personal and professional
We provide facilities so you can develop your professional career while enjoying your family, training, or free time.
Schedule: 40 hours/week. Monday to Friday, from 9:00 AM to 6:00 PM.
24 business days of vacation.

· Prepare, register, and file customer administrative documentation and operations: orders, deliveries, invoices, credits, and authorizations.

· Issue invoices for vehicles, spare parts, workshop services, warranties, internal work, and other items, based on previously approved information and conditions.

· Review that all necessary documentation is complete before invoicing and request or communicate any pending information to the relevant manager.

· Keep the list of pending billing and collection operations up to date, carry out administrative follow-up, and report any incidents or deviations.

· Provide administrative support to after-sales: phone attention and appointments, opening and closing work orders, recording authorizations, preparing quotes based on approved technical assessments, and administrative communication with the customer.

· Process warranty files and spare parts documentation, following established procedures and the instructions of the after-sales manager.

· Register orders, entries, exits, delivery notes, and spare parts movements, and collaborate in stock counts and inventories.

· Provide administrative support to the commercial area in orders, contracts, financing or leasing, registrations, and delivery documentation.

· Keep the CRM and basic billing, collection, delivery, warranty, and stock reports up to date.

JAC MOTORS Iberia is the importer in Spain and Portugal for JAC MOTORS INTERNATIONAL, the Chinese automotive manufacturer leading the industrial vehicle segment. JAC arrives on the Iberian Peninsula with 100% electric DNA.

Our vision: at JAC, we believe in revolutionizing and decarbonizing last-mile logistics. We dream of contributing to healthier, safer, and quieter cities.

In 2022, we launched the iJAC7.5 — a 100% electric truck that changes everything.

We have a dynamic, committed, and visionary team of people who work every day to deliver the best service and make our dream a reality.

An organized, rigorous, and decisive person, with a practical and collaborative attitude. You adapt to the day-to-day needs, work with agility, and are willing to support the team in various tasks as required.

We are looking for a Billing and Operational Support Administrator for our facilities in Sabadell.

The person will be responsible for carrying out administrative and billing tasks, providing support primarily to the after-sales area and, secondarily, to the commercial area. They will work following the procedures and priorities defined by the managers of each area, keeping documentation and management systems properly updated.

· Minimum 2 years of experience in administrative functions, billing, after-sales administration, or back office.

· Vocational training (CFGS) in Administration and Finance, Administrative Management, or equivalent education.

· Practical knowledge of the administrative workflow: orders, delivery notes, invoices, credits, filing, and collection tracking.

· Good level of Excel and regular use of office tools.

· Valuable experience with ERP, CRM, automotive sector, and/or knowledge of the QUITER management software.

· An organized, rigorous, and decisive person, capable of following assigned tasks through to completion.

· A versatile, practical, and collaborative profile, with flexibility to adapt to changing priorities and provide timely support for the operational and logistical tasks required for the team's daily operations.

· Ability to work with different departments and follow procedures and instructions. Basic English level. Valid driver's license (B) and own vehicle.

We take care of your health and that of your family.

• Discount on health insurance policies with the best market prices.

• Regular medical check-ups for employees.

We want you to keep growing with us, both personally and professionally.

• Periodic performance reviews.

• Opportunities for growth and development within the company.

• Access to training and certifications.

📌This vacancy is part of the "Talento Oliva" Program for employees of Grup Oliva Motor.