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Export Back Office Administrator

On-site in Colmenar Viejo·Added 5 days ago

Grupo DRV Phytolab

3 open roles

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Overview

Requirements

Have the right to work in Spain
Grupo DRV Phytolab doesn't mention sponsorship in the ad.
Work in English
English is required, per the ad.
French
The ad asks for French, or counts it in your favour.
Russian
The ad asks for Russian, or counts it in your favour.
Work on-site in Colmenar Viejo
No relocation package mentioned.
Have 3+ years of experience
Mid-level role.
Vocational training (FP Grado Medio)
“Formación profesional en administración y comercio internacional.” — per the ad.

This job was automatically translated to English.

Requirements

What we're looking for

ESSENTIAL: very high level of English.
Vocational training in administration and international trade.
At least 3 years of practice in the back office of export departments in international companies.
Experience using ERP systems for export back office management.
Experience in order management and invoicing within an export back office environment.
Experience in direct contact with international clients, carriers, and resolution of after-sales incidents.
Essential to be able to work legally in Spain.
Availability to travel occasionally to international trade fairs.
Order, meticulousness, proactivity, and problem-solving ability, with ease in performing various tasks simultaneously.

Nice to have

A second language is very positively valued: high level of French; Russian is a plus.
Knowledge of the cosmetics sector or similar is highly valued.

The role

Grupo DRV Phytolab is a leading company in the professional beauty and cosmetics sector, specializing in the manufacture and distribution of cosmetic products for the aesthetics market. We are looking to hire a person to contribute to the smooth running of the export area and help maintain an agile, rigorous service oriented towards the international client.

This position plays a key role in the operational and commercial coordination of the department, providing support for relationships with international clients and ensuring that every administrative process linked to export is managed with precision and continuous follow-up.

What you'll do

Manage the back office tasks specific to the Export Department.
Attend to international clients verbally and in writing in English and/or French.
Place orders and carry out their follow-up.
Manage invoicing and the legalization of documents.
Coordinate with carriers according to the agreed INCOTERM.
Provide support in customs procedures linked to export operations.
Manage incidents until satisfactory delivery of the goods is achieved and provide after-sales service.
Attend international trade fairs.

About Grupo DRV Phytolab

Grupo DRV Phytolab is a Spanish company specializing in professional beauty and aesthetics products, particularly known for its depilatory waxes and related training. The company operates in the beauty and personal care sector, offering products and training services to professionals in the aesthetics industry. With a presence in Madrid, it serves as a key player in the Spanish and international beauty market.

For international professionals, Grupo DRV Phytolab offers opportunities to work in a specialized niche within the beauty industry, focusing on training and product application. The company's work culture is centered around professional development and technical expertise in aesthetics. As a Spanish-founded company, it provides an authentic local work environment, though its international reach may be limited compared to larger global beauty brands.

Employees: 200
Headquarters: Madrid, Spain
In Spain: Madrid
Website: drv.es

Good to know if you are moving

The company is based in Madrid, Spain, offering a central location for professionals interested in the Spanish beauty market.
The open role is for an international aesthetics trainer, indicating potential for cross-border work and interaction with international clients.
The company operates in the niche of depilatory waxes, providing specialized training opportunities in a specific beauty segment.
As a Spanish company, it offers an authentic experience for those looking to work in a local business environment.

All open roles at Grupo DRV Phytolab