Data and Documentation Management Administrator

Are you a methodical, organized person with a passion for document management and data control? In our team, we are looking for a Data and Documentation Management Administrator to provide key operational and administrative support to our markets

You will be the fundamental administrative link between strategic departments (R&D, Quality, Regulatory Affairs, Supply Chain, Purchasing, Packaging, and Commercial), ensuring that all technical documentation and product change requests progress in a timely and proper manner to guarantee business continuity.

• Comprehensive management of requests: Receive, review, classify, and follow up from start to finish on the workflow of Technical Specification Requests, ensuring compliance with deadlines and service levels.
• Document administration and databases: Enter, update, and archive technical data sheets and product documentation in our systems, ensuring the accuracy, integrity, and regulatory compliance of the data.
• Interdepartmental coordination: Act as the central point of contact between multidisciplinary teams and external suppliers to clarify requirements, manage approvals, and resolve administrative issues.
• Operational support to markets: Provide daily administrative assistance to markets in product launch, innovation, renovation, and sustainability projects.
• Communications and reporting: Manage shared mailboxes, attend operational follow-up meetings, and prepare status and workload reports for management.
• Continuous improvement: Detect opportunities to streamline procedures, standardize processes, and collaborate on database cleansing tasks.

• Excellent capacity for organization, planning, and priority management.
• High attention to detail and rigor in data entry, review, and control.
• Solid communication and coordination skills to work with multiple stakeholders.
• Previous experience working in multidisciplinary environments or providing administrative support to different departments.

• C1 English is essential

Highly valued:

• Experience in administrative positions, document management, data control, or back-office (especially in Quality, Regulatory, Purchasing, or R&D areas).

Proficiency in ERP and document management platforms (SAP, Optiva, Ennov, or similar).

• Knowledge of or familiarity with the product lifecycle in the food and beverage sector.
• Experience providing administrative support to product launch projects or regulatory compliance.