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This job advert was originally written in Spanish.
Mission
Support the Project Manager in the execution of After Sales contracts, ensuring efficient coordination of operational, administrative, documentary and reporting activities associated with spare parts supply projects.
The role contributes to the successful execution of the current portfolio by improving operational control, maintaining reliable project information, supporting supplier and customer coordination, and enabling the Project Manager to focus on business-critical activities such as customer management, business development, contractual negotiation, risk management and margin protection.
Scope note: The position is designed as a local application of the Associate Project Support profile, with a specific focus on After Sales spare parts supply contracts.
Commercial and business support
• Support preparation of quotations and commercial proposals and customer submissions when required.
• Assist in the tracking of opportunities, variations and business development actions.
• Support the Project Manager with information required for reviews, offers and contract follow -up.
Main Responsibilities
Project coordination and operations
• Monitor purchase orders, deliveries and contractual milestones.
• Coordinate operational activities between internal departments and external stakeholders.
• Follow up action plans, open points and operational issues.
• Monitor suppliers, delivery commitments and pending actions.
• Support the execution of spare parts supply contracts.
Project documentation and contract administration
• Maintain project documentation, records and contractual information.
• Ensure document control within project repositories and SharePoint areas.
• Support preparation of project correspondence, reports and customer communications.
• Maintain traceability of relevant project information and documentation.
• Support the preparation and filing of meeting minutes, action trackers and project records.
Reporting and performance monitoring
• Prepare and update project reports, dashboards and KPIs.
• Support work-in-progress, order, delivery and billing follow-up activities.
• Provide reliable data for management reporting and operational reviews.
• Monitor deviations, risks and actions requiring escalation.
Customer, supplier and internal stakeholder support
• Coordinate information exchange with suppliers and internal functions.
• Support customer follow-up activities and preparation of customer meetings.
• Prepare agendas, minutes and action lists for internal and external meetings.
• Support timely response to customer requests and operational follow-up.
Full time
No
Location: Madrid, Madrid, Spain
2026-10-09
Project/Program Management
Hitachi Rail is a global leader in the railway industry, providing comprehensive solutions for urban, mainline, and freight rail markets. The company designs and manufactures rolling stock, including high-speed trains, metros, and trams, and offers signaling systems, digital asset management, and maintenance services. With a strong emphasis on innovation and sustainability, Hitachi Rail partners with transportation companies worldwide to deliver efficient and eco-friendly mobility solutions.
Hitachi Rail Espana S.L.
A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there's something for everyone to get stuck into. And that's where you come in.
Thank you for your interest in Hitachi Rail. If your application is of interest, we will contact you. Please do not hesitate to discover more about us and our new vacancies at https://www.hitachirail.com/careers.
At Hitachi Rail, there is a place for everyone. We welcome and value different experiences, age, gender, sexuality, family status, disability, origin, nationality, ethnicity, religion, and worldview. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.
We would love for you to be one of our followers at https://www.linkedin.com/company/hitachirail
Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.
At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.
We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail
Hitachi Rail · Madrid
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