Job Bank - Specialized Administrative Assistant

• Minimum education level of Baccalaureate or equivalent -which includes Intermediate Level Vocational Training cycles- or Higher Level Vocational Training
• Minimum of 1 year of experience in specialized administrative management, file processing, and use of management tools. Experience in advanced administrative support and coordination of administrative processes.
• Office automation: intermediate level

• Catalan C1, Spanish C1

BSM is a company of the Barcelona City Council whose purpose is to improve people's quality of life, generating positive experiences to build a healthy and leading Barcelona. BSM is composed of a large and varied set of business units in fields related to leisure, culture, and public space care, and offers urban and sustainable mobility solutions to respond to the needs of citizens and new ways of moving.

The mission of the position will be to execute specialized administrative activity in its business unit, following the instructions of the hierarchical superior, coordinating with the work team, and following and improving established procedures in accordance with current regulations.

• Carry out the processing and monitoring of administrative files specific to the field, promoting and monitoring them, drafting the models relating to the file, and taking responsibility for resolution deadlines.

• Draft documents, requirements, and notifications using the corresponding computer supports and models of the assigned unit.

• Control administrative, economic, and accounting files and procedures.

• Register, classify, and manage information and administrative documents of the assigned unit.

• Provide administrative support for the preparation of reports specific to the assigned unit

• Participate in the design of administrative procedures of the assigned unit and/or provide improvement proposals.

• Design forms and templates to standardize and improve the storage, registration, and custody of information.

• Collect the necessary data to maintain management indicators, in accordance with the guidelines received.

• Perform calculations, statistical records, databases, and use any other suitable computer application in order to respond to the needs of the assigned unit.

• Keep the archive, the document collection, and the computer databases of the assigned unit updated.

• Attend to the public in person, via telematics, and by telephone in everything that falls within their competence.

• Guarantee compliance with information security policies and regulations, communicating any detected incidents and preserving at all times the confidentiality of information and personal data, also once the employment relationship has ended.

• Ensure compliance with environmental, ethical, and social sustainability (ESG) criteria and the correct monitoring of risk management measures applicable to the job, in accordance with internal policies, current regulations, and the company's integral risk model, reporting any possible deviations.

• And, in general, all those functions of a similar nature that may be attributed to them.

We are currently collecting applications to create a job bank for possible vacancies for the Administrative profile at BSM.

Requirements

Would you like to be part of our team and continue making Barcelona a better city?

Send us your application!