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Native Executive Assistant to CBO

Hybrid in Madrid·Full-time·Added 4 months ago (last checked 30 Oct)

Agency

Michael Page España

2340 open roles

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Our summary

Salary: €45,000 - €55,000 a year
About €2,720 - €3,210 a month after tax.
Work mode: Hybrid, Madrid
Contract: Permanent, full-time hours
Spanish: Fluent
English: Required
Experience: 5+ years

Visa options

The ad doesn’t mention sponsorship
Not a refusal, but not a yes. Worth asking in your first message.
Pay clears the EU Blue Card threshold
The advertised pay is over the €41,356 bar, so the route exists if Michael Page España uses it.

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Skills

Requirements

What we're looking for

Written and spoken fluency in English (native) and Spanish (near native) is essential.
Fluent in AI tools (Microsoft Copilot, ChatGPT, Claude) to enable efficient working and insights
Expert in all Microsoft Office suite (Excel, Word, Powerpoint, Outlook) and the latest AI cowork tools.
Multitasking and calm under pressure
Excellent collaboration skills across the organisation
Discretion and complete trustworthiness

QUALITIES & ADDITIONAL SKILLS

Be proactive in all activities with the CBO and anticipate activities and needs.
Excellent written and verbal communication skills.
Time-management skills.
Ability to keep absolute confidentiality and discretion on company and personal business
Ability to pay attention to detail.
Excellent organization skills with the ability to multitask.
Interpersonal skills, ability to be discrete and trustful.
Familiar with start-up culture and technology ecosystem.
Resourceful and able to solve problems under pressure.
Adaptable; ability to wear many hats.
Fast relationship builder, able to enlist buy-in from others when needed.
Professional attitude and appearance.
Ability to be resourceful and proactive when issues arise.
Customer service attitude.
Written and spoken fluency in both English (C2/near native) and Spanish is essential.
At least five years´ prior experience in supporting a senior executive.
Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) use of communication apps,(WhatsApp, Teams).
Exceptional writing, editing, and proofreading skills.
Excellent organization and time-management skills.
Experience in a fast-paced agile startup environment or in a public company.

Nice to have

Bachelor´s degree preferred.
International work experience desirable working with international teams.

Pay & benefits

What you'll get

Permanent contract
Working hours: 9:00 - 18.00

The role

Technology company located in Tres Cantos is searching for a full-time Executive Assistant position for the Chief Business Officer (CBO), the role location is hybrid, based in Madrid, however, some international travel may be required

Technology company
Native Executive Assistant to CBO

What you'll do

Supporting the Chief Business Officer (CBO) directly and commercial group as required, the role will report to the CBO. The Executive Assistant will support all aspects of the CBO's daily work routine while also coordinating with the C-suite EA and manage some commercial team aspects.

KEY RESPONSIBILITIES:

Day to Day agenda & Calendar Management
Travel Arrangements
Communication Management
Meeting Coordination
Document Preparation
Gatekeeping
Potential Event Planning
Expense Management
Problem-Solving

CBO Support

Work directly with the CBO to support all aspects of their daily work routine.
Acting as the key point of contact for the CBO among executives, strategic partners, employees, clients and other external partners.
Support the coordination of regular internal and external meetings, for the CBO & commercial team eg: offsite events. Including with partners, customers at all levels, inc. logistics.
Maintain the CBO calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise complete discretion in committing time and evaluating needs.
Compose and prepare letters relating to routine correspondence for the CBO's signature.
Prioritize emails and requests and respond when necessary.
Responsible for all travel arrangements and agendas for the CBO and coordinate with the C-Suite group EA's as required.
Prepare, reconcile, and submit expense reports for CBO.
Maintain various records and documents for CBO.
Maintain confidential and sensitive information for CBO and on behalf of executives.
Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Conserve and optimize executive's time by reading, researching, and routing correspondence; drafting letters and documents as appropriate; collecting and analyzing information; initiating telecommunications.
Prepare reports by collecting and analyzing information.
Secures information by completing data backups on the cloud.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
Handle printing, faxing, mail packages, copying, filing, and email/messages.

Hiring process

2 steps2 interviews

CV registration
Consultant contact
With a specialist Michael Page consultant
If they see that your experience and motivations fit the values and needs of a hiring company, they will contact you to start the selection process: they will learn about your expectations, answer your questions and help you prepare for each stage of the process.
Company interview
With a client company
If your application progresses, we will help you prepare for the interview with useful information about the company, its culture and what it looks for in a profile like yours.
Final stage and negotiation · With a client company

The final stages are set by the client company: Michael Page acts as an intermediary, and the interview and decision rest with the hiring company.
Support continues after the contract is signed.
Michael Page cannot support every candidate; registering and keeping your profile up to date opens the door to future processes.

About Michael Page España

Michael Page is a global recruitment consultancy and part of PageGroup, one of the world's leading professional recruitment firms. The company specializes in placing mid-to-senior level professionals across a wide range of sectors, including technology, engineering, finance, sales, and human resources. With a strong presence in Spain, Michael Page operates offices in major cities and offers services such as executive search, temporary staffing, and outsourcing solutions.