€1K
🇬🇧Executive Assistant
Marbella, Spain·Full-time·Added 5 months ago
JobFinder Spain
23 open roles
What they offer
Full-time hours
Per the ad.
What they ask for
Have the right to work in Spain
JobFinder Spain doesn't mention sponsorship in the ad.
Work in English
English is required, per the ad.
Work on-site in Marbella
No relocation package mentioned.
This job was published 5 months ago
About the job
Executive
Assistant - Role Overview
We are seeking a highly organised, proactive, and
detail-oriented Executive Assistant to support our clients Sales Director while
overseeing the daily operations of the group's real estate branches.
This role combines executive support, team leadership, and
operational management, acting as the Sales Director's right hand and ensuring
efficiency, consistency, and performance across the group locations.
You will need to be fluent in English and Spanish with other languages a plus.
Key
Responsibilities
Executive & Personal Support
Act as the primary point of contact for the Sales Director
Manage calendar, appointments, travel arrangements, and
communications
Prepare reports, presentations, and briefing documents
Handle confidential information with discretion
Team Leadership
Lead and manage the team of branch assistants across 7
locations
Recruit, onboard, and train new assistants
Set performance standards and monitor team productivity
Provide ongoing coaching, support, and performance
evaluations
Operations Management
Monitor daily operations of the group's real estate branches
Ensure consistent processes, branding, and service standards
Identify inefficiencies and implement improvements
Coordinate between branches to ensure alignment and
collaboration
Data Control & Reporting
Monitor and maintain accurate data across CRM systems and
internal tools
Track sales performance, leads, and conversion metrics
Prepare regular performance reports for the Sales Director
Ensure data integrity and compliance with company standards
Branch Efficiency & Performance
Analyse the operational and sales performance of each branch
Implement strategies to improve efficiency and profitability
Monitor KPIs and ensure targets are met
Troubleshoot operational issues quickly and effectively
Budget Responsibility
Oversee budgets for the group branches together with the Sales
Director
Monitor expenses and optimize cost efficiency
Assist in financial planning and forecasting
Ensure adherence to budget guidelines
Communication & Coordination
Act as liaison between Sales Director, agents, team
assistants, and other departments
Ensure clear and consistent internal communication
Support company-wide initiatives and projects
Package
Contracted -€2,600 net