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Office Manager in Sant Cugat del Vallès

On-site in Sant Cugat del Vallès·Full-time·Added 3 days ago (last checked 2 Nov)

Agency

Randstad España

6189 open roles

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Our summary

Work mode: On-site, Sant Cugat del Vallès
Contract: Permanent, full-time hours
English: Required
Other languages: Catalan
Education: University degree

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Skills

Nice to have

Randstad España is hiring for this role in several places. This vacancy is in Sant Cugat del Vallès.

Requirements

What we're looking for

Bachelor's degree in Business Administration, Management, Communications, or a related field required.

1–3 years of professional experience in administrative support, operations, or project coordination (internships included).

Nice to have

Experience taking meeting minutes and tracking action items is a plus.

Proficiency with Google Workspace / Microsoft Office; familiarity with tools like Notion, Asana, or Trello is a plus.

Fluency in English required; Spanish and/or Catalan are a plus.

Pay & benefits

What you'll get

Increasing ownership over projects and processes as business context builds.

Permanent contract

social benefits (flexible retribution, pension plan...)

The role

The Executive & Operations Assistant will support the COO and the broader Operations team, going beyond traditional executive support. The role attends key meetings to take minutes and track action items, follows up on Operations projects, and helps keep communication flowing across teams. It is designed as a launchpad for a junior professional to grow into a dedicated Operations role within the company.

What you'll do

Executive Support to the COO

Manage the COO's calendar, prioritize meeting requests, and coordinate scheduling across internal and external stakeholders.

Prepare materials, agendas, and briefing notes ahead of meetings.

Handle correspondence and act as a point of contact on the COO's behalf when appropriate.

Organize travel logistics when needed.

Prepare and submit the COO's expense reports, ensuring accurate and timely reconciliation.

Meetings, Documentation & Follow-Up

Attend leadership and Operations team meetings to take structured minutes.

Capture action items, owners, and deadlines, and distribute clear summaries after each meeting.

Track open action items to completion and proactively flag delays or blockers.

Project & Operations Support

Support tracking of Operations projects and initiatives (status, timelines, dependencies).

Maintain simple trackers and dashboards to give visibility into project progress.

Help coordinate cross-functional tasks between Operations and other departments.

Administrative & Expense Management

Process, track, and reconcile expense reports for the Operations team, ensuring compliance with company policies.

Support invoice review and coordination with the Finance team.

Maintain organized digital filing for contracts, invoices, and key Operations documents.

Coordinate with vendors and suppliers on administrative and purchasing matters.

Communication

Serve as a communication link between the COO/Operations team and other areas of the company.

Draft internal communications, updates, and summaries.

Help ensure information flows clearly and on time across stakeholders.

Requirements

Skills & Competencies

Excellent organizational skills and strong attention to detail.

Strong written and verbal communication skills.

Comfortable taking clear, structured notes in fast-moving meetings.

Hiring process

2 steps1 interview

Apply to the job
Under review · With a Randstad consultant
Shortlisted
Consultant contact
With a Randstad consultant
One of our consultants will review your application and contact you about the next steps.
Company decision
With a client company
Randstad acts as an intermediary connecting candidates with companies; in some cases final handling of profiles and the decision on whom to contact rest solely with the company.

The final stages are set by the client company: final handling of profiles and the decision on whom to contact rest solely with the company.
Randstad does not publish timescales; your application status may not change because of the high volume of applications or because the company manages its own timings.
The published statuses only go as far as shortlisting: Randstad does not detail later interviews or assessments.

About Randstad España

Randstad España is the Spanish branch of Randstad N.V., a global leader in human resources and staffing solutions. The company provides a wide range of workforce solutions, including temporary and permanent placement, recruitment process outsourcing, and HR consulting. With a strong presence in Spain, Randstad España connects thousands of professionals with job opportunities across various sectors, including industrial, technical, and customer service roles.

For international professionals, Randstad España offers a gateway to the Spanish job market, with numerous openings in technical maintenance, customer service, and administrative roles. The company values diversity and inclusion, and its extensive network of offices across Spain ensures support for candidates seeking employment in different regions. Randstad's global reach and local expertise make it a reliable partner for those looking to relocate and work in Spain.