Office Assistant with English

A renowned investment fund needs to hire an Office Assistant located in reception for its offices located in Madrid capital.

• Important investment fund in Madrid capital.
• Professional development and growth.

We are looking for a highly organized profile, with excellent attention to detail, the ability to work in demanding environments, and a clear service orientation.

Main functions

• Reception and greeting of visitors, guaranteeing a professional experience and an excellent corporate image.
• Management and coordination of complex calendars for several partners and executives.
• Organization of internal and external meetings, both in-person and virtual.
• Booking and coordination of national and international travel (flights, hotels, transport, and associated documentation).
• Management and monitoring of the inbox, prioritizing urgent communications and actions.
• Preparation, review, layout, and binding of corporate documentation.
• Supplier management and coordination of general office services.
• Purchase and control of office supplies.
• Handling of calls and management of correspondence.
• General administrative support to the management team.
• Coordination of meeting rooms and assistance to clients and visitors.
• Support in any operational need linked to the correct day-to-day functioning of the office.

• Previous experience of at least 3 years in Office Assistant, Team Assistant, Receptionist, or similar positions.
• High level of English (daily professional use is essential).
• French is a plus.
• Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Excellent organizational and planning skills.
• High level of interpersonal skills and service orientation.
• Ability to manage multiple priorities simultaneously.
• A decisive, proactive person with high attention to detail.
• Ability to work under pressure in dynamic and demanding environments.
• High level of discretion and confidentiality.
• High level of availability.