The English-language job board for Spain

Office Assistant Coordinator with English

On-site in Madrid·Added 7 days ago (last checked 26 Oct)

Agency

Michael Page España

2363 open roles

Apply

Our summary

Salary: €27,000 - €30,000 a year
About €1,760 - €1,930 a month after tax.
Hours: Monday to Friday
Work mode: On-site, Madrid
Contract: Fixed-term
English: Required

Visa options

The ad doesn’t mention sponsorship
Not a refusal, but not a yes. Worth asking in your first message.

Find jobs with visa support

Skills

Healthcare Pharmaceutical

This job advert was originally written in Spanish.

Requirements

What we're looking for

The selected candidate must meet the following requirements:

Ability to coordinate administrative tasks and general office operations.
Experience in managing schedules, meetings, documentation, and communications.
Organized handling of priorities and task follow-up.
Ability to prepare documents and maintain updated files.
Knowledge of standard office tools to prepare documentation and presentations.
Ability to manage information and communications with order and confidentiality.

Pay & benefits

What you'll get

6-month temporary contract + transition to permanent staff.
Annual salary of €27,000 to €30,000.
Schedule: Monday to Friday 9:00 to 17:30h with flexibility.
Job location in Madrid.

If you are interested in the Office Coordinator position, apply now!

The role

As an Office Coordinator in Madrid, you will coordinate office operations and provide executive support to facilitate daily work in the Life Science sector. You will organize administrative tasks and schedules to ensure orderly and efficient management.

Office Assistant Coordinator with English

What you'll do

Coordinate daily office operations to keep spaces and resources organized.
Manage schedules, meetings, and invitations to facilitate activity planning.
Organize travel, bookings, and logistical aspects linked to business meetings.
Prepare documentation, presentations, and internal communications according to the team's needs.
Handle and channel calls, emails, and visits to ensure an orderly response.
Manage physical and digital document filing to facilitate consultation and tracking.
Coordinate orders and general office needs to ensure the availability of materials.
Provide administrative support to management and internal teams in Madrid.

Hiring process

2 steps2 interviews

CV registration
Consultant contact
With a specialist Michael Page consultant
If they see that your experience and motivations fit the values and needs of a hiring company, they will contact you to start the selection process: they will learn about your expectations, answer your questions and help you prepare for each stage of the process.
Company interview
With a client company
If your application progresses, we will help you prepare for the interview with useful information about the company, its culture and what it looks for in a profile like yours.
Final stage and negotiation · With a client company

The final stages are set by the client company: Michael Page acts as an intermediary, and the interview and decision rest with the hiring company.
Support continues after the contract is signed.
Michael Page cannot support every candidate; registering and keeping your profile up to date opens the door to future processes.

About Michael Page España

Michael Page is a global recruitment consultancy and part of PageGroup, one of the world's leading professional recruitment firms. The company specializes in placing mid-to-senior level professionals across a wide range of sectors, including technology, engineering, finance, sales, and human resources. With a strong presence in Spain, Michael Page operates offices in major cities and offers services such as executive search, temporary staffing, and outsourcing solutions.