Billing Administrative Assistant Port Calls - Liner

• The profile corresponds to someone with a Higher Level Training Cycle (CFGS) or a university degree in Administration, Economics, Business Administration and Management (ADE), Finance, or a related field.
• Additional certifications in maritime administration, shipping agency, billing systems, or financial documentation will be valued.
• Familiarity with port management systems, port account reporting platforms, or maritime billing tools will be especially valued.
• Minimum of 1 year of experience in administrative or operational roles within the maritime or shipping industry.
• Minimum English level B2 – to maintain telephone conversations with clients.
• Good command of Excel, Outlook, and ease of working with internal operational databases.
• Experience in invoice registration, port account preparation, financial documentation, or similar administrative processes.
• Verbal and written communication skills.
• Ability to work under pressure and meet tight deadlines during peaks in vessel calls.
• Attention to detail and process orientation.
• Proactive attitude and problem-solving skills.

• Stable position.
• Meal vouchers.
• Access to a flexible compensation plan (health insurance, transportation, etc.).
• Afternoon off on your birthday.
• Ongoing training at our Corporate University (learning platform).
• Be part of a dynamic team with global impact.

At Noatum, we guarantee equality and non-discrimination based on sex, race, religion, disability, age, and sexual orientation in our recruitment processes, in order to make better use of people's capabilities in all their diversity, avoiding any type of discrimination.

Noatum Maritime Services operates as local agents in ports, acting as the eyes and ears on the ground in more than 1125 ports across 130 countries. Offering a wide range of Port Services, Regular Liner Commercial Services, Vessel Services, and Specialized Services, Noatum Maritime Services supports its clients by connecting the dots along their value chain, from the loading port to the discharge port.

Our clients include Cargo Owners, Merchants, Miners, Major Oil Companies, Vessel Owners, Vessel Operators, and Ship Managers, handling a wide variety of cargo and vessel types, such as containers, dry bulk, breakbulk, project cargo, crude oil, refined products, natural gas, and passengers.

Noatum Maritime Services stands out through its specific industry knowledge, local relationships, understanding of local particularities and risks, and its ability to leverage assets and the scope of services within its broader ecosystem to deliver added-value solutions.

The Port Call Accounts Administrative Assistant - Liner profile will be responsible for managing administrative tasks related to customer billing and financial documentation for Liner shipowners.

This role manages the entire port call account workflow for Liner vessels, ensuring accuracy, efficiency, and timely communication with suppliers, internal teams, and shipowners.

You will play a key role in supporting operations in all ports where we act as agents.

• Invoice workflow management: Manage the complete process of supplier invoices for each vessel port call, including downloading, organizing, and validating all related documentation.
• Invoice recording and verification: Record and verify supplier invoices in internal systems, ensuring accuracy and compliance with shipowner procedures and internal procedures.
• Preparation of freight settlement: Review and prepare the settlement of everything billed to customers on behalf of the shipowner.
• Preparation of port call accounts: Prepare, issue, update, and review port call accounts, in a timely and accurate manner for all liner vessel port calls.
• Uploading and reporting of port call accounts: Upload port call accounts and associated financial documentation onto shipowner platforms, ensuring that all information is submitted correctly.
• Communication with shipowners: Respond to shipowner inquiries related to invoice details, costs, discrepancies, or documentation needs, ensuring clear and professional communication.
• Compliance with procedures: Ensure strict adherence to the administrative procedures, documentation requirements, and billing protocols of each shipowner.
• Coordination with suppliers and internal teams: Collaborate with operations teams and service providers to obtain missing documents, clarify charges, resolve billing issues, and maintain an efficient workflow.
• Management of financial records: Maintain organized and accurate financial documentation for internal audits, client audits, and management reports.