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88,000+ live jobsOn-site in Spain·Full-time·Added 3 months ago
This job was published 3 months ago
Full-time hours
Per the ad.
Have the right to work in Spain
Catenon doesn't mention sponsorship in the ad.
Speak native-level Spanish
Listed as a requirement in the ad.
Work on-site in Spain
No relocation package mentioned.
Vocational training (FP Grado Medio)
“Formación Profesional (FP) en Administración o Gestión Administrativa.” — per the ad.
This job was automatically translated to English.
Are you looking to take the next step in your administrative career within a project management environment? We are recruiting an Administrative Assistant to support the Project Management department. In this junior-level role, you will be a key piece in optimizing the organization and operational efficiency of the area, providing direct support in the planning and execution of corporate projects and strategic implementations. You will join a dynamic team, working on-site full-time, where you can develop your skills in a high-volume environment. This is an ideal opportunity for proactive professionals with strong self-management skills and attention to detail who wish to actively participate in process improvement and timeline control at a top-tier company.
- Coordinate calendars, meetings, and invitations to ensure the department's operational flow.
- Prepare and update detailed reports, meeting minutes, and project tracking presentations.
- Manage and carry out thorough follow-up on documentation, issues, and statuses of ongoing projects.
- Act as the operational point of contact with suppliers and various internal departments of the company.
- Manage the flow of emails, calls, and daily administrative tasks with the utmost professionalism.
- Organize and keep data files and folders up to date on digital platforms.
- Support timeline control and rigorous tracking of tasks assigned to projects to ensure deadlines are met.
- Prepare the technical and administrative documentation required for openings, implementations, and corporate projects.
Minimum requirements:
- Vocational training (FP) in Administration or Administrative Management.
- Previous experience of 1 to 3 years in administrative positions, with support for Project Management especially valued.
- Advanced command of management tools: Google Docs, Google Sheets, and the Office suite (Outlook, Excel, Word).
- Excellent professional writing skills and interpersonal communication abilities.
- Proactive profile, with autonomy, multitasking ability, and strong attention to detail.
Desired requirements:
- Knowledge of project management methodologies.
- Previous experience working with the JIRA tool.
- Basic knowledge of Digital Marketing.
- Basic/intermediate level of English (Limited working proficiency).
- Experience in high-volume, fast-paced work environments.
Catenon is a global executive search and international recruitment firm that combines technology, data, and human insight to identify the best professionals worldwide. With 23 offices across the planet and operations in more than 100 countries, the company specializes in board search, executive search, middle management recruitment, international recruitment, salary benchmarking, and talent projects for industries including construction, engineering, energy, IT, life sciences, and professional services.
Headquartered in Madrid, Spain, Catenon operates as a Spanish multinational with a strong presence in the local market, offering roles such as Jefe de Obra, Director General, and Sales Manager across Spain. The company's work culture emphasizes global mobility, with opportunities for expatriation (e.g., COO in Mexico) and multilingual roles (e.g., French Desk in Madrid), making it attractive for international professionals seeking cross-border careers in recruitment and talent management.
Our client is a leading company in its sector, recognized for its constant innovation and operational excellence. With a solid track record in both the national and international market, it stands out for a dynamic, professional, and highly results-oriented work environment. The organization is currently in a phase of expansion and development of large-scale corporate projects, offering its employees the opportunity to be part of a multidisciplinary team where collaboration and continuous growth are fundamental pillars. Working at this corporation means joining a solid structure that values young talent and fosters efficiency in each of its internal processes.
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