Office Manager

• Higher Degree qualification. Training in Facility Management is valued.

• Minimum of 4/5 years of experience performing similar functions.

• Advanced English (Customer service for international clients).

• Office automation: Advanced level of Excel, Word, and PowerPoint.

• At a corporate level: Ensure compliance with the security protocols defined in the ISMS, guaranteeing regulatory compliance regarding data protection, confidentiality, and information security, communicating any security incident, and using information systems in accordance with the usage policy.

• Permanent contract.

• Full-time schedule from Monday to Thursday. Intensive schedule on Fridays.

• Opportunities for growth and development.

• Negotiable salary depending on the candidate and a flexible remuneration plan.

• A great working environment, both inside and outside the office.

Reporting directly to the Operations Manager, the main responsibility will be to manage the Barcelona office, with the objective of ensuring its optimal functioning, as well as anticipating and responding to all emerging needs.

• Office care and brand image. Proactively supervise the presentation, cleanliness, order, and maintenance of the facilities.

• Customer, visitor, and professional service. Coordinate reception and support services, organizing tasks and coverage.

• Room and meeting preparation. Ensure that spaces are prepared before each meeting.

• Maintenance and incident resolution. Plan and supervise the preventive and corrective maintenance of the facilities.

• Physical security, access, and ISO compliance. Supervise the application of office security procedures: access for professionals, visitors, and suppliers; management of keys, cards, and codes; and protection of restricted areas. Ensure the secure custody and destruction of documentation in accordance with internal procedures.

• Coordination of occupational risk prevention and emergencies. Collaborate with People and the prevention service in monitoring risk assessments and office preventive measures.

• Management of works, renovations, and office updates. Coordinate space adaptation and improvement projects: defining needs, comparing proposals, planning, and coordinating with architects, industrial specialists, and suppliers.

• Organization and execution of events. Coordinate internal and external events, including institutional ones, according to the instructions and validations of the responsible area.

• Supplier management, purchasing, and budget. Request and compare quotes, negotiate conditions, and process contracts in accordance with established approvals.

• Office services and resources. Ensure the availability of materials, supplies, and equipment, establishing inventories and replenishment criteria.

• Support for teams and new hires. Centralize and follow up on requests related to the office. Coordinate with People and IT the preparation of workstations and resources.

• Operational support to Marketing and Business Development. Coordinate the production and availability of corporate materials and support the logistics of presentations, collaborations, and sponsored actions.

• Service quality and continuous improvement. Define and apply service standards, checklists, and office procedures. Collect suggestions, detect recurring needs, and propose improvements.