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Personal Assistant (Native Italian)

On-site in Madrid·Full-time·Added 22 days ago (last checked 26 Oct)

Agency

Michael Page España

2233 open roles

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Our summary

Salary: €35,000 - €40,000 a year
About €2,200 - €2,470 a month after tax.
Work mode: On-site, Madrid
Contract: Permanent, full-time hours
English: Required
Other languages: Italian
Experience: 5+ years

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Skills

This job advert was originally written in Spanish.

Pay & benefits

What you'll get

Permanent contract in a real estate company in Madrid.
Competitive salary between 35,000 and 40,000 EUR gross/year.
Full-time and flexible working day.
Opportunity to work in a central location in Madrid.

The role

Real Estate sector company needs to hire a Personal Assistant with native Italian for the Presidency at its offices located in Madrid capital.

Real Estate Company
Stable long-term project

What you'll do

Comprehensive management of agendas, meetings, appointments, and professional commitments.
Direct support to the Presidency and General Management in the daily management of professional and organizational matters.
Organization of national and international travel, including flight, hotel, transport, restaurant, and itinerary bookings.
Management and resolution of incidents related to travel and displacements.
Preparation of documentation, reports, presentations, and corporate material for meetings and events.
Coordination and follow-up of internal and external meetings.
Document management, filing, contracts, communications, and records.
Filtering and management of calls, emails, correspondence, and other requirements.
Coordination with suppliers, advisors, clients, and other external interlocutors.
Follow-up of tasks, projects, and pending matters for Management.
Organization of corporate events, professional gatherings, and business lunches.
Management of bookings, courier services, and office logistical needs.
Cross-functional collaboration with the different departments of the company.
Agile resolution of unforeseen events and support in ad hoc tasks.
Guaranteeing maximum confidentiality in the handling of sensitive and strategic information.

Who are we looking for (M/F/D)?

Previous experience of at least 5 years in Personal Assistant, Executive Assistant, or Executive Secretary positions providing support to Senior Management.
Native Italian, advanced English and Spanish.
Italian is a plus, both oral and written.
Availability to undertake occasional travel when the business requires it.
Excellent organizational, planning, and prioritization skills.
Autonomous and proactive profile with a great capacity for anticipation.
High orientation toward service and problem-solving.
Ability to work in dynamic environments with constant changes in priorities.
Excellent communication and interpersonal skills.
High level of discretion, confidentiality, and professionalism.
Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

Hiring process

2 steps2 interviews

CV registration
Consultant contact
With a specialist Michael Page consultant
If they see that your experience and motivations fit the values and needs of a hiring company, they will contact you to start the selection process: they will learn about your expectations, answer your questions and help you prepare for each stage of the process.
Company interview
With a client company
If your application progresses, we will help you prepare for the interview with useful information about the company, its culture and what it looks for in a profile like yours.
Final stage and negotiation · With a client company

The final stages are set by the client company: Michael Page acts as an intermediary, and the interview and decision rest with the hiring company.
Support continues after the contract is signed.
Michael Page cannot support every candidate; registering and keeping your profile up to date opens the door to future processes.

About Michael Page España

Michael Page is a global recruitment consultancy and part of PageGroup, one of the world's leading professional recruitment firms. The company specializes in placing mid-to-senior level professionals across a wide range of sectors, including technology, engineering, finance, sales, and human resources. With a strong presence in Spain, Michael Page operates offices in major cities and offers services such as executive search, temporary staffing, and outsourcing solutions.