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Administrative Support

Hybrid in Madrid·Part-time·Added 17 days ago (last checked 15 Oct)

Agency

Adecco España

5005 open roles

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Our summary

Work mode: Hybrid, Madrid
Contract: Fixed-term, part-time hours

Visa options

The ad rules out sponsorship
The advert says visa sponsorship isn’t available for this role.

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Skills

This job advert was originally written in Spanish.

Requirements

What we're looking for

- Administrative, financial, or similar training.

- Previous experience in administrative functions, supplier management, purchasing, or Facilities.

- Proficiency in office tools, Excel.

- Organizational capacity and attention to detail.

- Communication and coordination skills with different stakeholders.

- Basic level of English, especially for written communication with international teams.

Pay & benefits

What you'll get

- Temporary contract of 6 months + possible transition to permanent staff.

- Full-time. / Schedule:

Monday to Thursday from 09:00 to 18:00 h

Friday from 09:00 to 15:00 h

- Hybrid modality:

3 days on-site and 2 days of teleworking

- Workplace located at Calle Vara del Rey nº 1, 28045 Madrid.

Joining an international and dynamic environment with interaction with global teams.

The role

At Adecco, we are selecting a Facilities Administrator to join an important project through temporary employment, with the possibility of transitioning to a permanent contract.

What will your mission be?

Provide administrative support to the Facilities area in Spain, collaborating with local and international teams to guarantee the correct functioning of services, economic management, and coordination with suppliers.

What you'll do

Main duties

Financial and administrative management - Monitoring and coordination with the Procure to Pay (P2P) area to review payment statuses, resolve incidents, and ensure timely payment to suppliers.

- Preparation and updating of the Facilities Spain budget, analyzing historical expenses and current business needs.

- Management, registration, and filing of invoices related to Facilities, guaranteeing correct traceability and compliance with internal procedures.

Purchasing and supplier accreditation - Search and selection of local suppliers.

- Requesting and comparing quotes.

- Management of the registration and onboarding of new suppliers in internal systems.

Supplier coordination and management - Daily communication with external suppliers.

- Organization of follow-up meetings and operational coordination.

- Supervision of the correct provision of contracted services, ensuring the smooth functioning of offices and hubs.

Management of service terminations and transitions - Coordination of the termination of service contracts no longer required.

- Monitoring of decommissioning or service removal processes.

- Support and guidance to suppliers during transition and offboarding processes. At Adecco, we believe in equal opportunities and we advocate for Talent Without Labels.

Hiring process

1 interview

Adecco does NOT charge or pay any fee for registering for or taking part in its recruitment processes.
The published stages only go as far as shortlisting; Adecco does not detail the later interviews or timescales, which depend on the client company.

About Adecco España

Adecco España is the Spanish subsidiary of The Adecco Group, the world's largest staffing and recruitment company. Headquartered in Zurich, Switzerland, Adecco operates in over 60 countries and provides workforce solutions across a wide range of industries, including logistics, manufacturing, automotive, healthcare, and technology. In Spain, Adecco is one of the leading employment agencies, connecting thousands of workers with temporary and permanent positions across the country, from warehouse and industrial roles to administrative and customer service positions.

Adecco's Spain presence is extensive, with offices in major cities such as Madrid, Barcelona, Valencia, and Bilbao, among others. The company is known for its strong focus on workforce flexibility and career development, offering training and upskilling opportunities. For international professionals, Adecco Spain provides a gateway to the Spanish job market, with many roles requiring multilingual skills, particularly in customer service and technical positions. The work culture is dynamic and fast-paced, with a strong emphasis on matching candidates to the right opportunities.