This role ensures transversal operational execution and supports business development for a new Multi-Family Office.
Hybrid in Madrid
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89,000+ live jobsAdministrative Assistant in the Communication and Institutional Relations Department of the BBVA Foundation
On-site in Madrid·Full-time·Added 3 days ago (last checked 22 Oct)
Our summary
- Work mode
- On-site, Madrid
- Contract
- Full-time
- English
- Required
- Experience
- 2+ years
- Education
- University degree
Visa options
The ad doesn’t mention sponsorship
Not a refusal, but not a yes. Worth asking in your first message.
Skills
This job advert was originally written in Spanish.
Requirements
What we're looking for
We require a person with organizational and coordination skills, good processing and archiving of documentation generated by the department, attention to detail, and communication skills in interaction with providers and collaborators.
Education & certifications
- Degree in Business Administration and Management, Executive Secretarial Studies, Information and Documentation, Audiovisual Communication, Journalism, Advertising, or Public Relations.
- Advanced proficiency in office automation, document management, and applied AI is required. Knowledge of web editing CMS and Salesforce CRM, as well as approximately 2 years of previous experience, will be valued.
- Proficiency or high level of English (C1)
- Soft skills: we are looking for a person with high organizational and coordination skills, attention to detail, and learning capacity.
The role
Excited to grow your career?
The selected person will provide transversal support to the department in charge of Communication, Institutional Relations, the Editorial Catalogue, and Public Events of the BBVA Foundation.
What you'll do
Among their functions, the following stand out:
- Documentation and archiving of audiovisual materials,
- Orders to providers and monitoring of budgets and invoices, reporting to the finance team,
- Management of departmental mailboxes,
- Updating of databases, agenda control and coordination,
- Booking of meeting rooms,
- Preparation of logistics and documentation for meetings,
- Accreditation of providers and visitors,
- Monitoring and archiving of editorial proposals,
- Management of publication requests to the editorial distributor,
- Control of editorial distributor settlements,
- Monitoring and control of editorial stock,
- Requests to the warehouse,
- ISBN requests,
- Uploading of metadata in Dilve,
- Requests to VEGAP.
Skills
Multimedia Communications, Office Administration
About BBVA
BBVA (Banco Bilbao Vizcaya Argentaria) is a multinational Spanish banking group and one of the largest financial institutions in Europe, with a strong presence in retail banking, corporate and investment banking, and fintech innovation. Headquartered in Madrid, BBVA operates across more than 25 countries, serving over 70 million customers, and is recognized for its leadership in digital transformation within the banking sector. The bank is also a major player in sustainable finance, with significant commitments to green bonds and climate-related lending.
In Spain, BBVA is a market leader with its headquarters in Madrid and a vast network of offices and branches across the country. The company is known for its innovative and technology-driven work culture, investing heavily in AI, data science, and advanced analytics. For international professionals, BBVA offers a dynamic environment with opportunities in quantitative finance, data science, and corporate banking, and it actively recruits talent from around the world, particularly in its Madrid hub. The bank's commitment to sustainability and digital innovation makes it an attractive employer for those looking to work in a forward-thinking financial institution.
- Industry
- Banking and Fintech
- Founded
- 1857
- Employees
- 100,000–150,000
- Headquarters
- Madrid, Spain
- In Spain
- Madrid, Barcelona
- Website
- bbva.com
Good to know if you are moving
- BBVA is headquartered in Madrid, Spain, and is one of the largest banks in Europe, offering a wide range of career opportunities in finance, technology, and data science.
- The company has a strong commitment to digital innovation, with significant investment in AI and data analytics, making it an ideal place for tech and data professionals.
- BBVA offers international mobility programs, allowing employees to work across its global network in Europe, Latin America, and the United States.
- The bank is a leader in sustainability, with a goal to mobilize 300 billion euros in green financing by 2025, providing opportunities for professionals interested in sustainable finance.
- BBVA's work culture emphasizes innovation, diversity, and inclusion, with a focus on employee well-being and professional development.
In their own words
About the company & team
BBVA is a global company with more than 160 years of history that operates in more than 25 countries where we serve more than 80 million customers. We are more than 121,000 professionals working in multidisciplinary teams with profiles as diverse as financiers, legal experts, data scientists, developers, engineers and designers.
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