Administrative/Receptionist

Morning schedule: From 08:00 to 14:00 h, Monday to Friday (30 hours per week), guaranteeing work-life balance.

Professional stability: Joining a solid and established firm in Madrid.

Excellent working environment: Integration into a dynamic and collaborative professional team.

Start date: Immediate.

We are looking to hire a Reception and Executive Secretary for part-time morning shifts.

The selected person will assume a dual key role in the firm: they will be the firm's first point of contact (in-person and telephone assistance) and will provide direct secretarial support to two Directors of the firm, in addition to coordinating general administrative tasks using the house software (Sage) and CRM.

• Calendar management: Organization, coordination, and control of appointments, internal/external meetings, and the commitments of two executives.
• Travel management: Booking of travel, hotels, and preparation of itineraries for management.
• Communication filtering: Management and filtering of emails, calls, and confidential correspondence addressed to the directors.
• In-person and telephone assistance: Welcoming and cordial attention to clients, suppliers, and corporate visitors. Switchboard management and call filtering.
• Correspondence and mail management: Reception, registration, classification, and sending of parcels and ordinary mail/burofax.
• Room and supplies management: Coordination and booking of meeting rooms, as well as stock control and ordering of office supplies.
• Sage software handling: Data entry, support in invoicing, and basic accounting/documentary registration.
• CRM maintenance: Updating the client database and monitoring of files.

Spreadsheets and filing: Handling of Microsoft Excel (tables, filters, checklists, and reports) and digitization/filing of legal and accounting documentation.