Administrative Assistant - Food Quality Department

To successfully perform this role, the candidate must be able to assume the responsibilities described with a high level of autonomy, leadership, and operational excellence.

The ideal profile should have:

• Education: preferably a Higher Technician in Food Industry Processes and Quality or a Degree in Food Science and Technology.

• Experience: experience in quality document management and administrative tasks related to reception, dispatch, and inventory in collective catering, central kitchens, or the food industry will be valued.

• Technical knowledge: HACCP, traceability, batch and expiration management, interpretation of technical data sheets, and monitoring of allergen information.

• Digital competencies: proficiency in Excel and management software applications, with the ability to record, review, and update data and documentation.

• Personal competencies: organization, attention to detail, documentary rigor, and the ability to follow up on records and pending tasks.

THE ROLE

The Administrative Assistant in our Food Quality department (CPU Vallecas) will be responsible for providing direct support to the Quality Manager of the Central Production Kitchen (CPU), ensuring the correct execution of food quality and safety controls, the document management of the self-control system, and the administrative monitoring of operational processes.

• Supervise the correct completion of self-control and food safety records.

• Verify compliance with procedures for the reception, storage, preservation, preparation, packaging, and dispatch of food.

• Perform documentary monitoring of HACCP systems and hygiene prerequisites.

• Control records for temperature, cleaning and disinfection, maintenance, allergen management, and traceability.

• Verify supplier documentation, technical data sheets, allergen information, and expiration or best-before dates.

• Record and monitor incidents, non-conformities, and corrective actions.

• Collaborate in the preparation and monitoring of internal and external audits, sanitary inspections, and corporate controls.

• Review the correct application of quality and hygiene procedures among the operational teams.

• Digitize and record delivery notes, quantities, batches, and prices, checking their correspondence with receptions confirmed by the warehouse.

• Record dispatches, transfers, and returns, keeping information on quantities, batches, and destinations up to date.

• Update product and movement data, and support inventories and the monitoring of stock and costs.

• Collaborate with the kitchen to complete data sheets, perform simple corrections, and communicate discrepancies requiring validation to Operations.