Construction Administrative & Project Assistant

We are looking for a site administrative assistant with desirable but not essential previous experience to manage the company's projects and the CAE documentation of employees in portals such as Nalanda, E-coordina, etc. In addition, the person responsible will carry out administrative support tasks for the technical team, maintaining contact with clients and suppliers.

• Do you have experience as a site administrative assistant?
• Do you speak English at a B1/B2 level (not essential)? Do you reside in Baix Llobregat/Barcelona?

• Create and manage work orders for technical staff and subcontractors. Manage project documentation and upload it to the company's RP (Nalanda, e-Coordina, etc. or similar platforms).
• Place orders for materials needed for installations.
• Manage flight and hotel bookings, including travel expense control and invoice reconciliation.
• Prepare and follow up on project meeting minutes.
• Manage the commissioning sheets of completed installations.
• Provide support in document management for public tenders.
• Effectively deal with clients, suppliers, subsidiaries, and group manufacturers, as well as subcontractors, ensuring fluid and effective communication.
• Among other administrative tasks inherent to the position.

Requirements:

- Profile with desirable previous experience as a Project Assistant/Back Office/Site Administration

- Proficiency in platforms such as Nalanda, e-Coordina

- English proficiency at a B1/B2 level to communicate with other departments, the factory, etc.

- Excellent organizational skills and attention to detail

- Ability to work in a team and communicate effectively

- Knowledge of administrative management tools

- Proactivity and ability to handle multiple tasks.