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Administrative Assistant with Disability in Madrid

Hybrid in Madrid·Full-time·Added 2 days ago (last checked 12 Nov)

Agency

Adecco España

4386 open roles

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Our summary

Salary: €25,000 a year
About €1,650 a month after tax.
Hours: Jornada intensiva on Fridays
Work mode: Hybrid, Madrid
Contract: Permanent, full-time hours
Spanish: Expected (ad in Spanish)
Experience: 2+ years
Education: Vocational training (FP Grado Medio)

Visa options

The ad rules out sponsorship
The advert says visa sponsorship isn’t available for this role.

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Skills

Adecco España is hiring for this role in several places. This vacancy is in Madrid.

This job advert was originally written in Spanish.

Requirements

What we're looking for

Intermediate Vocational Training in Administration or higher

Two years of experience performing similar functions

Ability to learn.

Interest in the technology sector

English valued

People with disabilities: It will be necessary to hold an official Disability Certificate of 33% or higher issued by the competent public body.

Pay & benefits

What you'll get

Permanent contract

Full-time, Monday to Thursday from 9:00 to 18:00 with flexible start and end times. Friday intensive working day

Hybrid format with 1 day of teleworking per week after the induction period

Salary: 25000 € annual

The role

Adecco Foundation is collaborating with a major company in the IT sector for its Inclusion Plan for people with disabilities

A versatile administrative profile is sought to perform the following functions

What you'll do

SaaS license and subscription management

Keep the inventory of licenses, assigned users, costs, and renewal dates up to date.
Provide advance notice of renewals and expirations, and detect underutilized licenses.
Process license activations, cancellations, and changes according to requests from the various areas.

Suppliers, purchasing, and invoicing

Manage purchase requests, orders, and quotes with technology suppliers.
Receive, review, and validate invoices, and coordinate their accounting with the Finance team.
Control departmental spending against the budget and prepare periodic reports.
File and maintain contracts, terms, and documentation from suppliers.

Access, onboarding, and offboarding

Coordinate with People & Culture the onboarding and offboarding of employees in corporate systems.
Manage access and permission requests, ensuring their approval and registration.
Verify the removal of access and licenses upon departures.

Equipment and asset inventory

Maintain the registry of laptops, peripherals, and other assets assigned to each person.
Coordinate the delivery, return, repair, and replacement of equipment.

Administrative support to the department

Manage the mailbox and the first-level ticket queue, escalating each case to the responsible person.
Organize agendas, meetings, minutes, and follow-up on team actions.
Keep internal documentation, procedures, and knowledge bases up to date.
Prepare reporting and tracking charts (licenses, spending, tickets, inventory).

Compliance and control

Support internal and external audits by providing the required documentation.
Ensure compliance with internal purchasing, security, and data protection (GDPR) policies.

Hiring process

1 interview

Adecco does NOT charge or pay any fee for registering for or taking part in its recruitment processes.
The published stages only go as far as shortlisting; Adecco does not detail the later interviews or timescales, which depend on the client company.

About Adecco España

Adecco España is the Spanish subsidiary of The Adecco Group, the world's largest staffing and recruitment company. Headquartered in Zurich, Switzerland, Adecco operates in over 60 countries and provides workforce solutions across a wide range of industries, including logistics, manufacturing, automotive, healthcare, and technology. In Spain, Adecco is one of the leading employment agencies, connecting thousands of workers with temporary and permanent positions across the country, from warehouse and industrial roles to administrative and customer service positions.

Adecco's Spain presence is extensive, with offices in major cities such as Madrid, Barcelona, Valencia, and Bilbao, among others. The company is known for its strong focus on workforce flexibility and career development, offering training and upskilling opportunities. For international professionals, Adecco Spain provides a gateway to the Spanish job market, with many roles requiring multilingual skills, particularly in customer service and technical positions. The work culture is dynamic and fast-paced, with a strong emphasis on matching candidates to the right opportunities.