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Administrative Assistant - R&D

Hybrid in Madrid·Added 12 days ago (last checked 2 Nov)

Insud Pharma

61 open roles

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Our summary

Work mode
Hybrid, Madrid
Spanish
Fluent
English
Required
Experience
3+ years
Education
Higher vocational training (FP Grado Superior)
Benefits
Meal vouchers

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Skills

This job advert was originally written in Spanish.

Requirements

What we're looking for

Experience: At least 3 years of experience in a similar position

Want to know more? 👇

  • Vocational Training, Higher Degree in Administration and Finance, Executive Assistance, or similar.
  • At least 3 years of experience in a similar administrative position.
  • Experience in administrative management tasks regarding contracts, budgets, or providers.
  • High level of Spanish and English.
  • Good level of organization and attention to detail.
  • Ability to follow up on several tasks at once and meet deadlines.
  • Communication skills to work with different teams and providers.
  • Proactive, responsible profile with autonomy in day-to-day operations.

Nice to have

  • Training in administrative areas, management, or business support will also be valued.
  • Knowledge of other languages is a plus.

Pay & benefits

What you'll get

  • Meal vouchers
  • Flexible schedule
  • 1 day of remote work per week

The role

Exeltis is a healthcare company committed to innovation and the development of solutions that improve people's lives.

We are looking to hire an Administrative Assistant to provide administrative support to the R&D area, collaborating in the management of contracts, budgets, and the monitoring of external providers linked to research projects.

If you are an organized, detail-oriented person with an ease for coordinating tasks and following up, this could be a good opportunity for you.

What are we looking for? 🔎

What you'll do

  • Provide support in the preparation, review, and coordination of contracts, service agreements, and modifications with CROs and other providers.
  • Assist in the monitoring of preclinical and clinical project budgets.
  • Keep contract information, milestones, payment schedules, and relevant dates up to date.
  • Coordinate the internal review and approval circuit for contracts with the various departments involved.
  • Follow up on deliverables, deadlines, and invoices with external providers.
  • Verify that received invoices correspond to the services provided and the agreed conditions.
  • Prepare simple economic and contractual follow-up reports for internal teams.
  • Provide support in processes for requesting proposals from providers, comparing economic and contractual information.
  • Collaborate in the improvement of administrative tools and processes within the area.

Position

In a nutshell 📌

Position: Administrative Assistant

Location

Location: Madrid

What are we looking for?

We are looking for a person to provide administrative support to the R&D teams in the management of contracts, budgets, and follow-up tasks with CROs and other providers.

The selected person will collaborate with different internal and external areas to ensure that project documentation, deadlines, and financial information are correctly organized and updated.

The challenge! 🚀

🔷 Do you think this offer is not for you? 🔷

🔷Do you think this job offer isn't for you? 🔷

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Additional information

#Exeltis #InsudTalent #AdministrativeAssistant #R&DJobs #PharmaCareers

About Insud Pharma

Industry
Pharmaceuticals

In their own words

Additional information

At Exeltis, we are committed to equal opportunities and a diverse and inclusive work environment. All applications will be valued without distinction of gender, gender identity or expression, sexual orientation, age, marital status, ethnic or social origin, nationality, religion, beliefs, disability, or any other personal or social condition protected by current legislation.

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