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Gardens Administrator

On-site in Marbella·Part-time·Added 16 days ago (last checked 20 Oct)

Marbella Club Hotel

28 open roles

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Our summary

Work mode: On-site, Marbella
Contract: Part-time

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Skills

This job advert was originally written in Spanish.

Requirements

What we're looking for

Training related to Administration, Management, or similar.
Previous experience in administrative tasks, preferably in a hotel, operational department, purchasing, or warehouse.
Regular use of Excel and management tools.
Ability to organize, plan, and prioritize tasks.
Attention to detail and the ability to monitor different processes simultaneously.
Good communication skills and the ability to work in a coordinated manner with different departments.
Proactive attitude, responsibility, and the ability to work autonomously within established procedures.

Nice to have

We value knowledge in personnel management, inventories, and purchasing circuits.

The role

Surrounded by botanical gardens and located in the heart of Marbella's Golden Mile, the legendary Marbella Club was born in 1954 as a Mediterranean refuge created by Prince Alfonso von Hohenlohe.

Today, as part of The Leading Hotels of the World, we continue his legacy and promote a culture based on authenticity, excellence, and attention to detail, creating memorable experiences for our guests. The position presented below is a key part of our team and contributes to maintaining and elevating the quality standard that has defined Marbella Club for over 70 years.

What you'll do

Manage and update rosters, shifts, breaks, and schedule changes, as well as record hours worked and incidents and report them to Human Resources.
Support the planning of vacations, holidays, and leaves, keeping the planned coverage for absences updated.
Monitor seasonal staffing needs and permanent seasonal staff, coordinating documentation and start and end dates with Human Resources.
Keep the training calendar updated and control the validity of courses and accreditations, including OSH, machinery use, and phytosanitary products.
Collect the needs for plants, tools, uniforms, PPE, consumables, and other supplies, managing requests through the Purchasing circuit.
Monitor orders, deliveries, delivery notes, and incidents, communicating possible discrepancies to the corresponding departments.
Keep the inventory of tools, uniforms, PPE, products, and equipment updated, supporting counts and replenishment needs.
Act as the administrative liaison between the Team Leader, Landscaper, Human Resources, Purchasing, Accounting, and the rest of the department.
Participate in follow-up meetings and monitor pending matters and administrative tasks of the department.
Prepare indicators related to hours, personnel costs, purchases, consumption, and productivity.
Support the updating of procedures and the preparation of documentation for internal audits and quality controls.
Coordinate the administrative aspects related to the participation of the Gardening team in corporate activities and hotel events.
Perform other reasonable tasks assigned by superiors.
Comply with the procedures and standards established by the company regarding administrative management, purchasing, personnel, and document control.