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Administrative Assistant

On-site in Zaragoza·Added 3 days ago (last checked 10 Nov)

Pikolin

16 open roles

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Our summary

Work mode: On-site, Zaragoza
Spanish: Expected (ad in Spanish)
Education: Vocational training (FP Grado Medio)

Visa options

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Skills

Nice to have

CMMS

This job advert was originally written in Spanish.

Requirements

What we're looking for

Who are we looking for? We are looking for a professional with a clear orientation toward office work, administrative rigor, and high analytical capacity to manage volumes of data and technical documentation. To fit successfully into the position, it is necessary that you provide:

Your education: Intermediate or Higher Vocational Training (FP) in Administrative Management, Administration and Finance, Executive Assistance, or equivalent qualification.
Initial experience: Previous experience or training internships in administrative positions, document management, invoicing, or administrative support (having done this in technical or industrial departments is highly valued).
Office skills: Fluent use of the Microsoft Office suite, with particular proficiency in Excel (tracking tables and databases), Word, and Outlook.
Key skills: Meticulousness, autonomy in task prioritization, analytical thinking, order, and excellent communication skills.
Residency: Zaragoza or surroundings, with a vehicle to travel to the PLAZA industrial park.

Nice to have

Management tools (valuable): Previous use or knowledge of maintenance management software (GMAO / CMMS) or corporate ERPs will be very positively valued.

Pay & benefits

What you'll get

What awaits you at Pikolin? We want you to develop your potential in a solid and demanding organization that rewards excellence and well-done work. We offer you:

A Future Project: Joining a leading, solvent, and consolidated company in the market.
Professional Development and Consolidation: An excellent position for a junior administrative profile wishing to specialize in document and technical management within a large corporate department.
Impact and Visibility: A key administrative role where your precision and organization guarantee regulatory compliance and the correct operational functioning of the area.
Culture: A collaborative, structured, and professional work environment, where continuous learning is encouraged.

The role

Are you passionate about administrative management, document control, and attention to detail? Are you looking for a dynamic and solid environment where to demonstrate your rigor and take a qualitative leap in your professional career?

At Pikolin, the parent company of Pikolin Group, we are looking to hire an Administrative Assistant (Junior) for our headquarters in Zaragoza (PLAZA). We are looking for an administrative profile that is methodical, efficient, and proactive, with a vocation for order, impeccable filing, and the optimization of administrative support processes to provide direct service to the Maintenance area.

If you are motivated to work in a position with real administrative weight, where documentary traceability, regulatory control, and technical coordination sustain the daily operations of a large company, we want you to be part of our history!

What will your mission be? Your main mission will be to lead the administrative management and document control of the Maintenance department. You will be responsible for guaranteeing the custody, validity, and updating of all legal, technical, and regulatory documentation for industrial facilities and equipment, as well as channeling the administrative relationship with external maintenance companies. You will act as the indispensable administrative link so that the technical team has agile, precise, and up-to-date document management.

What you'll do

Document management and technical filing: Organize, register, digitize, and safeguard regulatory files, inspection reports, certificates of conformity, and legal declarations, ensuring that all technical documentation is always up to date and accessible in both digital and physical formats.
Administrative relationship with external companies: Manage the documentary flow with maintenance companies, requesting, collecting, and reviewing technical and inspection reports to ensure that files are complete and valid.
Maintenance of facility databases: Enter data, manage records, and update the census and technical files of industrial equipment and facilities.
Administrative management and processing: Provide administrative support to the department in the processing of requests, control of service delivery notes, and filing of maintenance contracts or agreements.
Regulatory compliance control: Monitor renewal dates, periodic reviews, and mandatory inspections of the facilities.

About Pikolin

Pikolin is a bedding manufacturing company headquartered in Zaragoza, Spain. The company operates under the Grupo Pikolin umbrella, which includes brands such as Pikolin, Bed's, and Pardo, and has a presence in multiple countries including China, Singapore, Vietnam, and France. With a focus on mattresses and related products, Pikolin is a recognized player in the bedding industry, employing a range of professionals from production and engineering to commercial and customer service roles.

In Spain, Pikolin's main office is in Zaragoza, with additional locations in Barcelona and Valencia. The company offers a mix of on-site, hybrid, and remote roles, and its job listings include positions for international customer service agents (e.g., with Portuguese and English), reflecting a multicultural work environment. For international professionals, Pikolin provides opportunities in a stable manufacturing sector, with roles ranging from technical and operational to commercial and administrative.

Industry: Bedding manufacturing
Employees: 2,500
Headquarters: Zaragoza, Spain
In Spain: Zaragoza, Barcelona, Valencia

Good to know if you are moving

Pikolin's headquarters and main office are in Zaragoza, Spain, with additional offices in Barcelona and Valencia.
The company operates internationally, with locations in China, Singapore, Vietnam, and France, indicating a global footprint.
Job openings include customer service roles requiring Portuguese and English, suggesting a need for multilingual staff.
Pikolin offers hybrid and remote work options for some positions, providing flexibility for employees.
The company is part of Grupo Pikolin, which includes multiple brands like Bed's and Pardo, offering diverse career paths.

In their own words

About the company & team

About us Being part of Pikolin means joining the leading sleep manufacturer in Spain and one of the main business groups in the sector in Europe. From our headquarters in Plaza (Zaragoza), we combine more than 75 years of experience with continuous innovation in processes and services. At Grupo Pikolin, we know that the engine of our excellence lies in the solvency and commitment of our professional teams, whose daily work ensures the highest standards of quality and service.

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